How Do I see to all the Details
of my Event?
Planning is crucial to ensuring that every detail is attended to
before the event. Checklists, timelines and budgets must be set up
in a format that is user-friendly and easy to adapt as you progress.
Ensure that checklists are specific and include every task that must
be completed. Ask people who perform jobs in certain areas to make
checklists that can be given to the person responsible next year.
Remember that working in advance is crucial. Most events require
at least three months to a year or preparation. Do as much ahead of
time as possible.
Ensure that you have a coordinator who is equipped to make final
decisions. Planning by committee can be a great team experience, but
in the end, there must be someone with whom the final decision rests.
This will allow you to avoid long conversations and meetings which
result in no decisions.
Delegate responsibilities to people with expertise in certain areas.
Allow them to use their gifts to make your event successful, but be
sure they check back in with the coordinator regularly to ensure that
all the plans fit together.
Plan to have several people on hand to supervise the day of the
event. The coordinator cannot be everywhere at once, so he or she
will need a team of people helping.