How many tables, chairs and linens are included
with the rental of the reception hall? What size are the tables
that will be used? Find out how many guests can sit around each
table. If you do not like the tables or chairs that are provided,
ask if special tables or chairs may be brought in.
If dancing is included in your plans, ask about
the dance floor. Some reception halls have nice dance areas but
others are carpeted. A dance floor is sometimes provided, but sometimes
you will need to rent one and the cost may surprise you.
Ask if your reception hall will have an attendant
on premise to supervise the facility during your event. Find out
how situations like adjusting the lighting, heating, air conditioning,
or a blown fuse will be handled. Find out who will be your attendant
during your event.
Many halls limit the use of candles and open flames.
Other halls will limit the types of decorations you can use. Often
times staples and push pins are not allowed to secure decorations.
Tell the hall representative about your decoration plans and be
certain that you can use the type decor you want.
Inquire about the alcohol policy for the reception
hall you are considering. Some halls do not allow red or blush wines.
Other halls will not allow kegs of beer to be served. If you would
like to provide a frozen drink machine, be certain that there enough
power to run the machine. Inquire as to where your bar (and the
outlet) is located. Lastly, some reception halls limit the types
of punch that can be served, so ask your hall for their alcohol
and beverage policy.
Ask about the amount of parking that is available.
See if the parking area is well lit, clean and looks secure. Some
situations make valet parking desirable (and expensive) and other
situations may result in your guests paying for parking.
Find out if the reception hall has enough electricity
for a DJ or band. Some entertainers have electrical requirements
that exceed the wiring capacities.
Is there a changing room for the bride or bridal
Are the restroom facilities clean? Are the restroom fixtures in
good working order?
Ask about your accessibility to the hall. You will
need to tell your vendors when they will be able make their deliveries.
Elevators, stairs and corridors that a vendor or the bridal party
must negotiate can cause delays and problems. Is a loading dock
or ramp available? Will a kitchen or kitchenette be available for